Project scope

Fyp project proposal has been finalise. Mr Ee has given us the green light to proceed with the project proposal. Thanks Mr Ee for the prompt response.

Functions as below:

1. Separate login page for users & administrators (Segregate duties assigned.)
2. Authentication method for applied for the user and attendees with the backend database.
3. Information of the presenter, attendees and delegates will be stored in the backend database.
4. Book a conference room based on availability. (Example: Date, Time, Room No.)
5. User able to search for free booking slots based on a particular conference room /all conference rooms.
6. Users can modify an existing booking
7. Able to view existing booking made by the logged in user.
8. Cancel the existing booking.
9. User able to book extra equipments needed for the conference (Microphone, Projector, White Board etc).
10. User able to book refreshments for the conference attendees.
11. A GUI of the flash movie overview of the conference room seating arrangements will be displayed.
12. Web site allow the the presenter or speaker to upload presentation documents.
13. Web site allow the presenter to assign read/write permissions for selected users to read/write the presentation documents.
14. Web site support email notification alert each time a creation or modification of documentation was make by the users or attendees.
15. Allow the presenter to select a list of users and send them conference invitation to their respective emails.
16. Allow the presenter to make payment using credit card for the services and conference room booking.
17. Allow the presenter to request for Flight ticket and / or accommodation booking for specific dates.
18. Allow the application admin to add/delete conference rooms, add/delete conference equipments, update the rental rates for conference rooms and AV equipments, view the booking report monthly / weekly, add/delete the refreshment items etc
19. Book a Cab using SMS.
20. Web site is able to send SMS alerts to conference attendees regarding conference detail before the actual day.
21. Provide Live help (Live Chat) with the site administrator
22. Allow presenter to record attendance of attendee’s during the conference.
23. Allow the presenter to upload conference videos for those who have missed to attend the conference.
24. Provide online survey regarding the conference.
25. Allow the users of the site to send private messages.
26. Allow the users to follow the website on Facebook, Twitter, etc.
27. Provide an agenda of the conferences for a month.
28. Provide detailed agenda of the conference with description.
29. Allow the user to register for website news letter through email.
30. Allow the users of the website to search a specific street name and display the location in an interactive map (Using Google Maps).
31. Provide a discussion forum so that attendees can discuss conference matters with presenters.

Special features:

1. Provide speaker training.
2. Give them a rundown sheet or a checklist.
3. Send example videos from previous years.
4. Provide a volunteer in the room during the session.
5. Provide confidence monitors in event room. 
6. Rate your speakers and share the data.
7. Provide audience demographics.
8. Provide the attendees with a floor plan of the conference room.