17.07.11 (Meeting Minutes)

Date: 19.07.2011

Venue: Student Lounge, Level 4

Duration: 60 minutes

Attendence:   Melvyn (MB), Subash (SB)

Absence: Wee Ying (WY), Yong Xiang (YX)

 

Discussion of the meeting are as followed:

• Group will meet Mr Ee next on 6 aug 10am to show him 75% of our product completed.

• Group are told to host it and show to assessor that it is able to be accessed anywhere as long as we are connected to the internet. 

16.07.11 (2nd Lecture)

Date: 16.07.2011 (Mid Presentation)

Venue: Level 4-25

Duration: 45 minutes

Attendence: Yong Xiang (YX),  Melvyn (MB), Wee Ying (WY), Subash (SB)

•  Jappi mention that the group submitted documentation belongs to the RUP model documentation rather than the Waterfall model documentation, but he mention that is okay. Group do not need to make any changes.

• Jappi reminded the group to upload all the documentation to the project website. Website should be password protected and group should inform Mr Ee and access-or of the website protected password.

• Jappi highlighted to the group that the website search engine should be smart enough to  filter result according to the user search criteria, else if none of the search criteria match; the search engine should filter to the result closest to the user search criteria.

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Internal Discussion

• Though group SMS Gateway fail to work but group have decided to at least configure our website in a way similiar to Outlook. Least it will be able to send notification to keep track of attendance (Accept, Reject, Tentatively...)

11.07.11 (Meeting Minutes)

Date: 11.07.2011

Venue: Student Lounge, Level 4

Duration: 180 minutes

Attendence: Yong Xiang (YX),  Melvyn (MB), Wee Ying (WY)

Absence: Subash (SB)

 

Discussion of the meeting are as followed:

 

• Mr Ee mentioned to the group to consider about the 'Commerical Conferencing' available in the market. Commerical ways of conferencing which will help the organizer to sell conference tickets. (Example: Notification alert of how many tickets has been sold.)
• Mr Ee mentioned to the group to think through what will be the next stage of development as project accessor will most lightly question on. Group need to take note that the project accessor will joint down accordingly what the group mention can be done. These 'mention can be done' will be expected to be shown during the final presentation.
• It will be good for the group to provide an explaination on the project scope (Internal or external conference organizer).
• Mr Ee advice group to think through on the 'Add-on services' rather than a 'Book-on services'.
• Mr Ee advice group to think more about the complexity of the project, and not just the basic functions.
• Mr Ee reminder the group to print out all the documentation and burn into CD ROM for submittion.
• Group will meet Mr Ee on next Tuesday 12.07.11 tentatively.

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INTERNAL GROUP DISCUSSION

  

• Instead of paying by Paypal/Visa, group has discussed to make the payment to 'check-out' a lists of items (2 suggested methods: 1. Attachment of PDF (Background job processing) 2. Copy & Paste into Clipboard > click on 'confirmation button' > Pop out a Microsoft Exchange email (Email 'To' will be the reporting supervisor for approval) Amount will be deducted from the individual Head of Department yearly budget sum for such events.
• Group understand that it is a rather reluctant job for the user to do the online feedback. Group has decided in order to encourage user to provide feeedback to us, online evaluation (which include rating of speaker) using the 'Randomese method' (something like a lucky draw!)
• Sending SMS Config to record 'attendance' and choosing of food types:

Attendance:

Reply 1. Attending 0. Not Attending

Food Types:

Reply 0. Chinese 1. Western 2. Muslim 3. Vegeterian

Followed by confirmation reply from the server:

Thank you for participating. / Thank you. We have acknowledge your food choice.  

• Group has discussed to use Vista.uow discussion forum layout.
• User will ONLY make payment after the event has been carried (as it is only for our own internal staff usage). 
• Group discussed to add in the 'Department' textbox in the admin control panel. It will be a dropdownlist which consist of director, manager, junior. This will help in the 'payment', 'To' email will use the email listed and shown in the 'To' textbox.
• Group is to think through on what will be the most lightly asked question during the presentation.
• Group selling points will be 1. Book accomodation. 2. Book transport 3. Training for our speakers 4. Google map 5. Statistical surveys 6. Forum 7. Live Chat

 

Postponing of 9th July FYP meeting

Due to a last minute teaching class by Mr. Ee, the FYP meeting on Saturday will be postponed to next Monday, 11th July 7.30pm, at Student Lounge (level 4).

25.06.11 (Meeting Minutes)

Date: 25.06.2011

Venue: Student Lounge, Level 4

Duration: 90 minutes

Attendence: Yong Xiang (YX), Subash (SB), Melvyn (MB)

Absence: Wee Ying (WY)

Discussion of the meeting are as followed:

• Group need to present at least 25% of our product to assessor on 16 July 2011 (2nd lecture). We will present the Admin Control Panel module.
• Once Mr Ee has approved all the documentations group need to print them out for submittion.
• Group product name will be iCO (i-ConferenceOrganizer).
• Group will adapt the color of white and grey.

04.06.2011 (Meeting Minutes)

Date: 04.06.2011

Venue: Room 6 Theta at Level 3.05A

Duration: 90 minutes

Attendence: Yong Xiang (YX), Melvyn (MB), Wee Ying (WY)

Absence: Subash (SB)  

Mr Ee has reviewed our documentation as followed:

• Software Requirements Analysis (Include: Functional and Non-Functional Requirements)
• Database Design (ER diagrams)
• Software Architecture Design

Mr Ee has given us the head go to proceed on with the other documention cover as follow:

• GUI Design (Submittion on 7 June 2011)
• System Component Design (Submittion on 20 June 2011)

YX has dedicated roles delegation for the group as follow:

YX:

• Handle User Profile (all), Attendees Group (Delete), Booking (all except 1, 3 and 4) and Discussion Forum GUI design. 

MB:

Database Design documentation:

• Add multiplicity
• Describe what each class does in short sentences
• Describe relationship between classes 

Software Requirement Analysis documentation:

• Check through the document, make sure there's a paragraph description below each use case/sequence diagram.
• Check non-functional requirements and paragraph nicely.

Handle Conference (all)

SB:

•  Give some explaination on Software Architure Documentation (Page 5 -7)

WY:

• Handle Admin Control Panel (all)

Group members are to complete the above tasks dedicated by latest Monday night for review before final submittion to Mr Ee. Thanks. The next FYP meeting is scheduled on Saturday, 25 June at 9.45am (TBC).